I would be attending the Microsoft Ignite event hosted at Atlanta, GA on 09/26 – 09/30 courtesy AgreeYa Solutions.
AgreeYa is a global Microsoft Systems Integrator for last 17 years delivering software, solutions, and services to clients in core areas of social, mobile, analytics, and cloud. Being a MS Gold partner along with Azure Everywhere and Cloud deployment partner, AgreeYa is amongst top 1% partners having access to business investment funds from MS to support deployment of Microsoft technologies at customer locations.
Some of the key clients AgreeYa is working with includes, DELL, US Army, State of CA ( Department of Public Health, Air Resources Board), County of San Mateo, Merck, Verizon, Qualcomm, HP, JP Morgan Chase, Standard Charter Bank, Accenture, Bed Bath & Beyond, State Street, …. They have been implementing various MS technologies such as SharePoint, O365, Power BI, Azure, SQL Server, System Center, BizTalk, .Net, EPMS, Delve, PowerApps, Flow, Groups, One Note, Skype for Business, OneDrive and Workflows.
They also provide proprietary award winning solutions like QuickApps, VdiXtend, SocialXtend and BeatBlip. AgreeYa is named as top IT Consulting company along with most promising SharePoint solution provider. They Are HQ in Folsom, CA with 20 offices in 8 countries.
Come visit us at booth #566 to explore how we can help achieve your collaboration and digitization goals with Office 365, SharePoint and Azure.
As a SharePoint user, do you ever wish to have a seamless navigation across the sites and content repositories on your SharePoint site? As a SharePoint Administrator, do you want to accelerate end user adoption with easy and intuitive navigation bundled with quick search? SharePoint is a popular content management system used by more than million users worldwide. And as the enterprise adoption has increased, so are the complexity of content repositories within SharePoint. End users and Administrators are always lookout for add-ins and solutions to simplify their user experience and increase user adoption. Thus FlyView for SharePoint Enterprise should be your solution of choice for seamless navigation across sites and content repositories.
In this blog post, I would review the product and its capabilities by installing and configuring this product on my own SharePoint Online site.
FlyView for SharePoint is an Aurora Bits product for Microsoft SharePoint platform that helps users with improved productivity by reducing the time they spend navigating and discovering content. FlyView for SharePoint is a unique and innovative tool as it can create a lighting fast, global navigation menu at run-time for any SharePoint site. The FlyView Enterprise for SharePoint is installed on SharePoint server/site collection in SharePoint Online, 2016/2013/2010 and displays a dynamic site menu when a user logs in, enabling the users to explore the entire SharePoint Site without having a single mouse click. It supports all major browsers such as Internet Explorer, Chrome, Safari, Firefox etc. The solution will create Breadcrumbs and Navigation in your browser. The term enterprise in the product clearly shows the focus of the product team to be used within Enterprise SharePoint installation by eliminating browser dependency and focusing on standardized methods.
FlyView Enterprise for SharePoint appears on the top left section of the browser after the menu and by default show the root site. I have seen absolutely no difference in page load time with or without using this add in.
As I hover over the root site, it quickly displays the sites and other content repositories within the root site, and as you hover in the sub sites, it would expand the content repositories with them. All this was pretty fast and seamless. The icons next to the content repository names provides clear demarcation between subsites, lists and libraries.
The navigation quickly allows you to navigate from the highest level of content repository (site collection) to lowest level (content). And it doesn’t restrict you to default view. You can have option to select the view you want to see.
Pinning allows you to handle multiple content by pinning them on the screen. When you click on the blue icon next to a document, you can pin the content or mark as favorite. Pinning the content on the screen allows you to multi manage content properties. Very helpful.
Last, but not the very least is search. This is not your traditional enterprise search for content. But search for content repositories as depicted in the example below. I am trying to search for a payroll for November 2015 which by my naming standards is saved in “Nov15” folder.
FlyView Enterprise for SharePoint allows you to view your history and content marked as favorite by hovering over the FlyView icon on the top left. This would allow you to create your own shortcuts to document by marking the content as favorite and review the history.
In a nutshell, this product shows very promising features that can both accelerate user adoption and increase productivity. The product team has meticulously identified end users pain point with respect to navigation and content search. If you would like to see the product in action, feel free to choose from the following.
- You can visit Aurora Bits site for more product details.
- View the FlyView Enterprise for SharePoint product demo video.
- Download a demo of Trial version of FlyView Enterprise for SharePoint.
- Request a live preview of Contoso site from here.
I would conclude my review with few pointers from my side that should answer any questions you have
- Security – FlyView Enterprise for SharePoint uses logged in user context. It does not save any access credentials.
- Content Access – FlyView Enterprise for SharePoint cannot manipulate or delete your content or changes any SharePoint configuration.
- Performance – FlyView Enterprise for SharePoint is lightweight and performs well given the reasonable number of Sites, Sub Sites and content.
Questions you should ask yourself before starting a OneDrive Migration
To successfully migrate documents to OneDrive for Business, and get the most out of the platform, there are a number of things that need to be considered before you start. Here we will go through some of the questions that you should be asking yourself at the pre-migration stage to hopefully make your migration easier.
What do I want to get out of OneDrive for Business?
OneDrive for Business is used to access work files in the network environment through different devices. It facilitates controlled sharing of files—users can keep their files private, or can share them partially or completely with one or more people. To facilitate offline working, users can sync files to their local computer. Documents are also accessible from network/internet connected devices. Understanding all of this is key to determining what you want to get out of OneDrive for Business.
How important is compliance?
When choosing between on-premises OneDrive for Business and a cloud based one you have to consider how it will affect your compliance. For organizations that have to regularly meet compliance requirements it is recommended that an on-premises facility is used (OneDrive for Business in SharePoint Server 2016). If the opposite is the case, then Office 365 can be used without any SharePoint infrastructure on the premises.
Should you choose hybrid or on-premises as your deployment configuration?
OneDrive for Business can be used in SharePoint Server 2016 or in Office 365. Organizations can use OneDrive for Business in Office 365 while retaining the SharePoint Server for all other uses. Office 365 allows employees to access their documents through the internet (outside the corporate network). The hybrid option is great for businesses with a large number of users outside the corporate network.
What do I need in place before I start?
To use One Drive for Business, three services — My Sites, User Profile Service Application and Managed Metadata Service — need to be configured in SharePoint Server 2016. But all Office 365 Business plans have OneDrive for Business included with them by default.
What about SharePoint Team Site?
Many organizations do not understand the difference between OneDrive for Business and a SharePoint Team Site. OneDrive for Business is for storing personal work documents – so the documents with little or no requirement for being shared should be moved to OneDrive for Business. Documents for collaborative work only should be moved to SharePoint Team Site.
How much storage space do I need?
Before starting the migration, you should calculate the required storage space and plan accordingly. The storage space for OneDrive for Business document library is determined solely by the administrator in the case of SharePoint Server. In the case of Office 365, it is decided by Microsoft according to the SharePoint subscription plan.
Will you be migrating files/folders with long names?
OneDrive for Business does not allow lengthy file/folder names or names with invalid characters. Large sized files as well as certain types of files are also restricted. There is also a limit to the size and number of items that can be synced with the local computer folder. It is important that you know the details about these restrictions before you begin the migration so that you reduce the likelihood of encountering an error.
Have you considered how you’re going to validate files/folders?
Moving documents to OneDrive for Business manually is time consuming. It can be particularly difficult to manually validate the files and folders for restricted file types, large sizes, lengthy names and illegal characters in names. Make sure you set aside some time to go through this as it can be vital to completing the migration without error.
Have you thought about how you’re going to manage end user adoption?
End user training helps the organization to tap the full potential of OneDrive for Business. Employees should be trained in accessing their documents from inside and outside the network. They should know to save and open files in OneDrive for business and to use features like co-authoring, versioning, tagging, document preview, simplified search and recycle bin.
Clearly there are a large number of questions you need to be asking yourself before you begin the process of migrating to OneDrive for Business. It is impossible to avoid answering some of these questions manually, even though it can be a time-consuming and laborious process. Other questions can be answered quicker and easier with the help of third-party solutions, such as LepideMigrator for Documents. Whichever approach you opt for, just make sure that you ask yourself these questions before you begin, so that you can reduce the risks of a failed migration.